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Quinceañeras

The Quinceañeras page is where you schedule the quinceañera celebrations your parish hosts and keep a complete record of each honoree — her sacramental history, her parents, the parish involvement of her family, and the financial details around the offering. The workflow respects the cultural and devotional importance of the celebration while giving the office a single, dignified place to manage every detail.

The Quinceañeras page​

Navigate to Admin Dashboard → Sacraments & Rites → Quinceañeras. The page presents:

  • A short description and an Add New button across the top.
  • A row of filters covering search by honoree name, Location, Language, Payment status, and a timeframe toggle for Upcoming, Past, or All.
  • The quinceañeras table, listing each celebration with its date, time, location, language, honoree name, requested offering, balance, and a small set of action buttons.

Each row also carries identity badges. Linked indicates that the honoree has been resolved to a canonical Person record in Sacramentum; Unlinked means no such match exists yet. Identity resolution happens automatically when you save a quinceañera with enough information for the parish register to match an existing person.

Adding a quinceañera​

A quinceañera in Sacramentum bundles together the ceremony itself, the honoree's information, her family details, the sacramental records you may need to verify, and the offering. The dialog organizes all of this into four tabs.

  1. Click Add New. The dialog opens on the Details tab.
  2. Under Ceremony Details, set the Date, Time, and Duration of the celebration.
  3. Choose the Location and the Language — English, Spanish, or Bilingual.
  4. Under Rehearsal, optionally record the rehearsal date and time so it appears on the celebrant's prep documents.
  5. Under Ministers, pick the Celebrant (required) and an optional Deacon. You can mark either minister as preaching for the celebration.
  6. Under Financial, set the Requested Offering (the amount asked of the family) and the Stipend (the celebrant's portion).
  7. Under Visibility, decide whether the celebration appears on the public calendar and at what detail level — full details or anonymous.
  8. Switch to the Sacraments tab. Fill in the honoree's First Name and Last Name (both required), date of birth, address, and phone. Use the Music Selections field to record entrance, processional, and recessional pieces.
  9. Still on the Sacraments tab, record her Sacramental Records — baptism date and church, first communion date and church, and confirmation date and church. If she is currently in confirmation prep, tick In Confirmation Prep and record the location of that program.
  10. Switch to the Family tab. Capture the Mother's name, phone, and email, and the Father's name, phone, and email. Under Parish Involvement, record the family's envelope number, Mass attendance frequency, and a free-text description of how the family practices the faith.
  11. Switch to the Fees tab. The financial detail recorded on the Details tab is summarized here; use the Notes field for any additional instructions or context.
  12. Click Save.

The new quinceañera appears in the table immediately with its requested offering, balance, and language badge.

tip

Recording the honoree's baptism, first communion, and confirmation details is the easiest way to verify her readiness for the celebration. If any sacrament is missing, the office sees it at a glance when reviewing the record before the date.

Editing a quinceañera​

To edit a celebration, click the Edit (pencil) icon on its row. Every tab is available — Details, Sacraments, Family, and Fees. Save your changes and they apply immediately to the table and to the printable documents the next time you generate them.

If you need to move the celebration to a different date, change the celebrant, or adjust the requested offering, the edit dialog is the single place to do all of it. Sacramentum updates the celebration's status, balance, and any public visibility automatically.

Reviewing the summary​

The Summary (document icon) action on each row opens a read-only view of the entire quinceañera record. This is the quickest way to verify the celebration's information without entering edit mode — useful when an admin wants to confirm an honoree's sacramental records or when the celebrant asks for a quick reference.

Recording payments​

The Financial (receipt icon) action on each row opens the financial dialog. From here you can record payments toward the requested offering, view the running balance, and update the payment status — none, unpaid, partial, or paid. The balance and the payment-status badge in the main table reflect every change you record here, so the office always has an at-a-glance view of who has paid in full and who still owes.

info

The Filter by Payment dropdown on the main page lets you narrow the table to only unpaid, partial, or paid celebrations. Use it for end-of-month reconciliation or when preparing a list of families to follow up with.

Filtering and finding celebrations​

The five filters at the top of the page work together. Search by honoree name to find a specific celebration, or combine the Location, Language, and Payment filters with the timeframe toggle to narrow down the table. The Upcoming view focuses on what is coming up; Past covers celebrated quinceañeras; All shows everything regardless of date. The filters persist while you work, so switching between Edit, Summary, and Financial dialogs returns you to the same filtered view.

Downloading documents​

Two PDFs are available from every row in the table:

  • The Certificate, available from the Download button in the row actions. Use this once the celebration has taken place to give the honoree and family a printed record of the rite.
  • A Detail sheet is also generated through the same PDF endpoint and is suitable for the celebrant's prep — it includes the honoree's information, sacramental records, family details, music selections, and the day's logistics.

The downloaded files are named after the honoree's first and last name so they are easy to file in the parish records. If a download fails, Sacramentum shows a toast so you can retry or check that the celebration has the information it needs.

Visibility on the public calendar​

Quinceañeras can appear on your parish's public calendar so parishioners know when the church is reserved. The Visibility section in the Add and Edit dialogs controls whether the celebration shows publicly and whether the honoree's name appears (full details) or is hidden (anonymous). This setting also governs the iCal feed that some parishioners subscribe to, so changing it here updates every public surface at once.

What's next​